One of our community outreach activities involves traveling to distant municipalities to attend and support the anniversary celebrations of the parish chapters in those areas. It takes about 1 to 4 hours travel time and the event usually ends late in the evening plus you need to consider the travel time going back, so you need to prepare not just your food and supplies for the whole day, but your energy and loads of enthusiasm.
Another important consideration is the musical instruments and the sound system needed for the affair. Preparing them for transport is very important, as they are exposed to harsh elements while on the road. Insulated bags lined with foam padding are best for keeping musical instruments safe, e.g. the Kaces kb 6 keyboard bag to keep them away from dust and bumpy rides along rough terrain. Protecting your guitars, keyboards, and other instruments with tough water-resistant yet comfy luggage-grade bags is a wise investment indeed.